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Hidden Gmail Settings

W4T & Co May 04, 2025

 

✉️ Gmail Power Tips: 15 Hidden Google Mail Features You Should Start Using Today!

📌 Introduction: Why Gmail Is More Than Just Email

Most people use Gmail every day — to check emails, send job applications, receive OTPs, and register on websites. But did you know Gmail has dozens of advanced and hidden features that can help you:

  • 🚀 Save time

  • 🔐 Stay organized

  • 👥 Manage client communication

  • ✅ Increase productivity

Whether you're a student, freelancer, teacher, or business owner in India, this blog will teach you some amazing Gmail settings that most people never use!

🔍 1. Use Multiple Inboxes for Different Purposes

If you’re juggling personal mail, freelance work, job alerts, or YouTube collabs — you can use Multiple Inboxes!

How to enable:

  1. Go to Settings > See all settings > Inbox

  2. Under "Inbox type," select Multiple Inboxes

  3. Customize with filters like label:freelance, is:unread, etc.

📌 Tip: Keep your To-do, Follow-ups, and Payments separate.

🕹️ 2. Smart Compose and Smart Reply – Type Less, Do More

This feature predicts what you're about to type, like magic.

  • ✅ Saves time while writing long replies.

  • ✅ Gmail auto-suggests professional phrases.

  • ✅ Perfect for students replying to college mails or freelancers emailing clients.

🔁 Enable under: Settings > General > Smart Compose & Smart Reply

🎯 3. Schedule Emails Like a Boss

Want to send an email tomorrow at 9 AM? Or wish Happy Diwali at midnight?

How to:

  • After composing your mail, click the arrow beside Send

  • Click “Schedule Send” and pick your date/time

Ideal for:

  • Sending proposals during client office hours

  • Following up without disturbing people late at night

📁 4. Use Labels Instead of Folders

Gmail doesn’t use folders — it uses Labels, which are way more flexible.

  • You can apply multiple labels to the same email.

  • Makes your inbox look organized like a Trello board.

👨‍💻 Pro Tip: Create labels like:

  • Clients > US

  • College > Fees

  • Youtube > BrandDeals

⏳ 5. Undo Send – Take Back That Embarrassing Email

Ever clicked “Send” and regretted it?

You can undo it within a few seconds!

How:

  • Go to Settings > General > Undo Send

  • Increase the time to 30 seconds

Now, you’ve got half a minute to change your mind! 😅

🔐 6. Confidential Mode – Send Mails That Self-Destruct

Perfect when you’re sending passwords, personal info, or contracts.

Confidential Mode:

  • Prevents forwarding, copying, downloading

  • Can set expiry date

  • Option to protect with SMS code

How:

Click the lock + clock icon in the bottom row of the email composer.

🔁 7. Create Email Templates for Repetitive Replies

Instead of typing the same thing again and again...

Enable Templates:

  • Go to Settings > Advanced > Enable Templates

  • Compose an email > Click 3 dots > Save as Template

✅ Use for:

  • Freelance proposals

  • Job applications

  • Tuition fee reminders

🔄 8. Auto-Forward Emails to Another Gmail Account

Let’s say you manage two Gmail accounts — personal and freelance.

You can auto-forward certain emails (e.g., client work) to another account using filters!

Go to Settings > Forwarding & POP/IMAP and set it up.

📬 9. Filter & Block Spam Like a Pro

Tired of unwanted emails?

Use Filters:

  • Go to Gmail search bar > Click the dropdown

  • Add keywords like “job alert” or “promo”

  • Click “Create filter” > Choose action (e.g., Archive, Delete, Label)

🚫 Block annoying senders: Open mail > 3 dots > Block

⚙️ 10. Use Gmail Offline – Even Without Internet!

For remote users or students in rural areas with weak networks:

Enable Gmail Offline from Settings > Offline

  • Can read and write emails without the internet

  • Emails are sent once you're online

Super helpful for train journeys or power cuts!

📌 11. Use Keyboard Shortcuts – Save Minutes Daily

Gmail has 50+ shortcuts!

Enable it under: Settings > General > Keyboard shortcuts ON

Few popular ones:

  • C = Compose

  • E = Archive

  • / = Search

⌨️ Press Shift + ? in Gmail to see the full list!

📦 12. Gmail Add-ons – Boost Gmail’s Power

Install from Google Workspace Marketplace.

Top picks:

  • 📋 Trello – Turn emails into tasks

  • 📅 Zoom – Schedule meetings from Gmail

  • 📤 Dropbox – Attach large files

💥 13. Use Gmail Search Operators Like a Hacker

Don’t scroll endlessly. Use Gmail’s search magic!

  • from:amazon.in

  • has:attachment

  • older_than:6m

  • is:unread

Save time finding old receipts, invoices, and client work.

📸 14. Use Google Meet Directly Inside Gmail

No need to switch tabs — Gmail now lets you:

  • Start instant meetings

  • Schedule Meet calls

  • Join classroom video sessions

All from the left panel.

📤 15. Send Large Files with Google Drive

Gmail’s limit is 25MB. But you can attach up to 15GB using Drive!

  • Click Drive icon in the email

  • Select file from Google Drive

  • Done! ✅

Perfect for:

  • Freelancers sending design files

  • Teachers sharing lecture videos

🇮🇳 Bonus Tips for Indian Users

  • 📱 Works smoothly on mobile data — no lag

  • 🔤 Use Gmail in Hindi, Tamil, Bengali, etc.

  • 🎙️ Voice typing in Gmail via mobile keyboard

  • 📆 Integrate with Google Calendar for tuition, meetings

  • 📈 Ideal for content creators: manage emails, brand deals, and newsletters

💡 Final Thoughts: Gmail Is Not Just Email—It’s a Business Tool

Whether you’re:

  • A freelancer in Jaipur

  • A college student in Pune

  • A YouTuber in Kochi

  • A shop owner in Lucknow

Gmail has powerful features to help you stay productive, professional, and stress-free. Most of them are free and easy to activate — you just have to start using them.

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